Information for Parents

Click here for the Hartley Family Handbook 26-27

Attendance

Regular school attendance is the simplest step to student success! It’s difficult for students to keep up with learning if they are not at school.
Within 48 hours of your child’s absence, please either write a note to send with the student or email to the teacher stating the cause of the absence and the date of the absence.
Failure to send in communication about the absence will result in an unexcused absence.

Excused Absences: Unexcused Absences:

Personal Illness Pleasure trips

Family emergency Suspension

Death in the Family Truancy

Religious holidays

Court Appearances

Doctor Visits

If absent for two or more days, don’t forget to reach out to your teacher to get missed work! It’s hard to catch up during class time when learning new things!

Cafeteria Information

All students are eligible for free breakfast and lunch in the school cafeteria, but additional items do have a cost.
Students may also bring a packed lunch but may not share food at lunch. Some students have dietary restrictions or allergies that could make some foods harmful to friends if shared.

Clinic/Nurse

GENERAL: Should your child become sick while at school or has a temperature above normal, you will be contacted immediately. If it is necessary for a student to be administered medication during school hours, parents must sign a St. Johns Country medical form authorizing school personnel to administer medication. Please note that students should never have medications (prescription or over the counter) in their possession.

HEAD LICE POLICY: St. Johns County has a “lice and nit free” policy. The school periodically checks the students for lice. If your child is found to have lice or nits, you will immediately be contacted. Once treated, your child may return to school, lice and nit free, the next day. Please note the Health Department is no longer writing clearances to return to school. Your private physician or the school can authorize re-admittance If you choose to have the school check your child, a parent must accompany the child to the school for the check (8:00 a.m. or after). Please do not send your child in on the bus, as you may have to take your child home if any lice or nits are found.

Medication: All prescription and non-prescription meds that needs to be administered during the school day must be brought to the clinic with a completed “Authorization to Assist in the Administration of Medication/ Treatment form.”

Medication may not be taken on campus without this form complete!

School Illness: A student with a temperature above normal or who shows signs of illness will be evaluated by the nurse and sent home.
Food Allergies: Many students have life threatening allergies to items such as peanuts, tree nuts, dairy, wheat and eggs.
- We take special precautions to keep friends safe, however, please speak with your child about the importance of keeping their food to themselves.
Physical Education/ Activities: To ensure safety during recess and PE, please send your child to school with socks and close-toed shoes.
- There is 20 minutes of recess each day, and PE weekly. Wearing sandals, crocks, boots or flip flips can be risky during rigorous activities.

Communications

VOICE MAIL Voice mail is available at Hartley Elementary School before 7:30 a.m. and after 3:45 p.m.. This service allows parents to access messages from their child’s teacher and to also leave messages. To use this service, simply call the school’s telephone line (547-8400). When the telephone is answered, you will hear a brief recording It will ask you for your teacher’s mailbox number (located on our Staff Page). Enter the number and you will hear the teacher’s message. You may also leave a message following the recording.

CONFERENCES Our school improvement plan calls for two school-wide student/parent/teacher conference days. These conferences provide the opportunity for parents to review work, share concerns, and allow students to set goals for themselves. In addition to these two, other parent conferences are welcome.

HARTLEY NEWSLETTER A newsletter, The Hartley Headlines, is sent through parent square monthly. It will contain important information regarding happenings at our school.

CHANGE OF ADDRESS/TELEPHONE NUMBERS Please inform our computer operator, Robin Kelley, if you change your address or telephone number and turn in the documented proof of residency paperwork. The office needs updated information for emergencies and parent contact. We must have at least one contact in case of emergency.

Daily Schedule

Students needing breakfast, report to cafeteria. Everyone else, feel free to go straight to class!

8:05	School open to receive students
8:05 – 8:25	Students go to breakfast or directly to class, where they prepare for the school day.
8:25	School begins/Students are tardy after 8:25
1:45	Dismissal every Wednesday
2:45	Dismissal for all students

Dress Code

Our children grow quickly! At times, there are clothes that are the appropriate length in the fall and by March, students have sprouted up and their attire is too short.

The following items are prohibited:

Heely, rolling shoes
Flip flops/ slides
Hats & sunglasses (Unless otherwise directed to bring a hat for an activity.)
Shorts more than 5 inches above the knee
Shirts with no straps
Crop tops showing midriff

Parent Involvement

We LOVE volunteers and want you to be part of the daily happenings at Hartley. Here is a list of guidelines that will help make your time at HES more enjoyable:

Volunteers and anyone wanting to access to our school during the school day MUST have a cleared School Access form.
- https://www.stjohns.k12.fl.us/volunteer/
Anyone visiting the campus during the school day must sign into the iPad located in the front office using a driver’s license, and then you will receive a yellow badge with your name.
Report only to the class where you are scheduled to volunteer.
If you are not able to make it to the school at the expected time, please let the school/ teacher know as soon as possible.
Once your volunteer time is over, please return your yellow pass to the front office.
Please refrain from cell phone use.

SCHOOL ADVISORY COUNCIL: Hartley has an active School Advisory Council. Our council is made up of community members, parents. staff, and teachers. They meet monthly, after school (3:15 pm). Everyone is invited to attend.

PTO: Hartley has an active PTO. All parents and faculty/staff are encouraged to join the PTO and become active participants.

Report Cards

REPORT CARDS are issued every nine weeks. Hartley uses the district provided report card. Report cards can be viewed in Home Access Center.

Transportation

For parents transporting students to and from school, please observe the following:

1. USE ONLY THE SOUTHERN MOST GATE DESIGNATED DROP-OFF AREA. THE BUS AREA (FRONT OF THE SCHOOL) IS RESERVED FOR BUS STUDENTS ONLY.

2. Parents, please remain in your car unless you are parking to come into the building. Students will be assisted to and from cars by our staff and patrols. Please do not park on residents’ property or on landscaped right-of-ways. 3. During heavy traffic periods, it would be very helpful for all vehicles to exit right onto Cacique Drive.

BUS REGULATIONS Riding a bus in St. Johns County is a privilege. Students are responsible to the driver and must obey rules of conduct. Bus drivers are authorized to issue warnings and discipline referrals for misbehavior on their buses. The warnings will be forwarded to the principal and parents will be notified. Hartley adheres to the St. Johns Code of Conduct for misbehavior on buses. Please refer to the Code of Conduct Book. Severe misbehavior or repeated minor offenses will result in suspension of riding privileges.

Download the Chipmunk/Bus Planner app to see route information. (See Family Handbook for directions.)